The Definitive Guide to Customer Experience

The Definitive Guide to Customer Experience

Learn all about customer experience, its importance, and how to improve it through our in-depth guide and with our customer experience strategy cheat sheet.

What is Customer Experience?

There are lots of buzz words and phrases used in the business world. Customer experience (CX) is a prime example. The phrase has become ever more popular of late but is one that’s often misunderstood.

Before talking about the importance of customer experience, let’s nail down what the phrase means. In a nutshell, customer experience refers to the impression a firm or brand leaves on a customer. That is the feeling about and view of a brand that results from customer interaction.

Every touchpoint that a customer has with your firm along the customer journey generates an interaction. In combination, they contribute to their overall customer experience. Good, satisfying interactions improve customer experience, and vice versa.

Customer Experience wheel

Many people are confused about the difference between customer experience and customer service. Customer experience encompasses the entire customer journey. Customer service regards the support customers receive when or after buying a product. It is merely one part of the wider customer experience.

Alongside customer service, the product or service you provide is the other main element of customer experience. Low quality or faulty products, or poor service provision naturally leads to negative perceptions of your brand.

When firms talk of how to improve customer experience, they’re often looking for a holistic approach — a way to go beyond traditional, reactive customer service. Good customer experience strategies seek to predict potential problems. They preempt issues for customers and ensure they don’t arise. Those issues may relate to how a firm interacts with customers or how products perform.

The State of Omnichannel in UK Contact Centres

Find more facts about omnichannel,

Download our report The State of Omnichannel in UK Contact Centre

Learn more

The Importance of Customer Experience

The adage that the ‘customer is always right’ is one with that all business owners will know. It’s easy for customers to move to your competitor if they’re dissatisfied with your service. In some fields, firms and platforms exist to make the process of switching fast and efficient. Your customers also have a far greater ability to affect your brand in other ways. Social media and online reviews let them share reports of adverse experiences far and wide.

In the increasingly competitive market within which we operate, providing the best customer experience matters. A recent Adobe report found that B2B firms saw customer experience as the most exciting opportunity for 2020.

most exciting business opportunity

Source: Super Office

Satisfied customers, wowed by your firm, are likely to be your number one marketing resource. Happy customers are likely to recommend you and to share stories of their experiences. That can do as much good for you as an expensive marketing campaign. What’s more, those customers are also willing to spend up to 86% more for better customer experience.

It’s no wonder that firms in all niches have come around to the importance of customer experience. By focusing on how to improve customer experience, firms boost their bottom line. There are four main aspects of how good customer experience can benefit your firm’s finances.

Reinforce Brand Preference

In a competitive landscape, customers have a lot of choices. When products or services are hard to differentiate, good customer experience can be a key differentiator. It can ensure that customers choose you over your rivals. Brands that provide an exceptional customer experience inspire customer loyalty. On the other hand, 32% of consumers will abandon a brand they love after only one bad experience.

Reduce Customer Churn

Inspiring loyalty in customers is critical to any firm’s bottom line. Lower levels of customer churn – customers leaving – helps increase profitability. It costs a lot less to retain a customer than it does to acquire new customers. Offer a good product or service and a superior customer experience, and your buyers are more likely to stick with you. They’ll even do so if other firms undercut you on price.

Inspire Customer Advocacy

Word of mouth advertising is lucrative for businesses of all types. In the modern age of social media, positive reviews and testimonials have a significant reach. A recommendation from a friend is even more powerful. Happy, loyal customers make for outstanding brand advocates. Offering memorable customer experience inspires customers to share their stories far and wide.

Increase Company Revenue

One of the most effective methods to increase profits is by retaining your customers. Satisfied customers are more likely to purchase from you again, and will spend more on your product or services than a new customer. Their positive word of mouth recommendations can convince others to buy from you for the first time.

3 Successful Customer Experience Examples

The best way to improve your customer experience is by ensuring you provide the best experience across every customer touchpoint. This will cover your digital assets, how your product or service is delivered, the quality of that product or service, and customer service.

That’s the theory. However, there are many ways to go about achieving this goal. The following are three practical customer experience examples where firms excelled. That the stories are in the public domain is telling in itself. It shows how useful focusing on customer experience was to the brands in question. Reading them will hopefully provide you with some ideas about effective customer experience strategy and best practices.

Example 1 – Tommee Tippee’s Use of Social Listening

We’ve already mentioned how you need to be proactive to provide good customer experience. You must think about your customers and what problems you may be able to solve for them before they arise. One excellent and proactive way to find out what people think of your brand is via social listening.

Tommee Tippee showed the value of social listening to customer experience in 2016. Late in that year, a desperate father shared on Twitter his need to find a very particular two-handled cup. David Carter’s autistic son would only drink from the specific cup, and it seemed to no longer be on the market.

Tommee Tippee was the manufacturer of the cup. The firm noticed Mr. Carter’s #cupsforBen campaign. They went above and beyond to find the original mould and committed to making a special run of 500 new cups.

tommee tippee uk tweet

Through social listening, the company delivered outstanding customer experience for one family. What’s more, the story hit the press and garnered plenty of positive attention around the world. The firm was proactive and worked hard to deliver for one customer. The story of how they did so gave a huge boost to their brand perception.

Example 2 – Vodafone’s Network Status Checker

Vodafone UK recently implemented a Network Status Checker tool. It’s an excellent example of an initiative to provide a better customer experience. In essence, the Status Checker is an interactive and graphical representation of network performance across the UK. It was the first of its kind in the UK telecoms market.

By doing so, Vodafone was preempting customer issues. Without the tool, phone users suffering outages knew they had a problem, but didn’t understand the cause. Their only way of getting info on network-related issues was to call a contact centre. That takes time and effort and is something that many people find frustrating.

Vodafone decided that a better way of serving customers would be the creation of the status checker tool. The tool updates in real-time, and displays both unexpected issues and planned maintenance. Users enter their location and can immediately see what issue is causing the problem.

Vodafone Network Status Checker

The advantages of such a system to Vodafone are two-fold. Firstly, they’re improving the customer experience of those suffering network problems. It’s easier for those customers to identify what the problem is and learn when it’ll get solved. Secondly, they reduce the volume of calls to their contact centres. As such, customer service agents have more time and scope to help other customers.

The tool proved a significant success for Vodafone. Within a few months of launch, the firm saw a 9% reduction in network-related complaints. There were also 54% fewer escalated queries that needed a customer call back. By seeking out a new way to answer customer queries, Vodafone made real strides in improving the customer experience.

RingCentral Office

Unified Communications as a Service (UCaaS)

RingCentral Office® offers a complete unified communications as a service (UCaaS) solution with enterprise VoIP capabilities.

Learn more

Example 3 – Netflix’s Use of Personalised Recommendations

Few companies have disrupted their industries as effectively as Netflix. The streaming service has changed the way that millions of people watch TV. Personalisation has always been at the heart of the company’s strategy. Through personalisation, Netflix has been able to deliver a compelling customer experience.

To achieve the level of personalisation desired, Netflix leans on machine learning. Machine learning algorithms log users’ preferences of what they like to watch. The data that generates is then key to create a personalised customer experience.

Netflix personalized recommendations

Netflix can use that data to create tailored marketing for each user. The firm can send recommendations of new shows that they think each user may wish to watch. When users interact with the recommendations, there’s more data to inform future marketing.

Being able to ‘discover’ new shows is a vital part of Netflix’s appeal. Users develop a more positive view of the company based on good recommendations. Compare this to how television shows were delivered before the advent of Netflix.

As the service was so much better than traditional TV or cable, people recommended the service to their friends and colleagues. By using machine learning to aid customer experience, Netflix also earns loads of free advertising.

5 Ways to Improve Your Customer Experience

The above examples may have given you some ideas to improve the customer experience at the firm where you work. If you really want to elevate customer experience, you need to work a little harder. There’s no one customer experience strategy template that’ll work for every company. There are things that every company can do to improve customer interactions.

Good customer experience gives added value to customers through their entire journey with a brand. For that, you need to take a holistic approach that’s also customer-centric. What that means is that all areas of your business must focus on customer needs and expectations. The following are five steps towards delivering the ideal experience for your customers.

  • Create a Customer Experience Vision

    If you want to make changes to improve customer experience, you need first to define your vision. A singular, well-defined customer experience vision is vital. It helps keep all departments and employees on the right path. According to Olive Huang, research director at Gartner, the vision is critical:

    ‘A customer experience (CX) initiative that lacks a strong, clear vision often fails to achieve its intended result.’ 

    Customer experience vision examples can be as varied as the firms which develop them. The most effective do share some key attributes. First, they’re simple to understand. Your vision should convey to staff and customers just what your firm is striving to deliver.

    Your vision must also succeed in generating a strong emotional connection. You want customers to feel that your staff – and by extension, your brand – are genuinely on their side. Customer service vision

    A compelling value proposition has to form part of your CX vision. You need to show customers how the experience you’re going to deliver sets you apart from your rivals. That way, you will both attract customers and motivate your staff.

    You want your vision to create an environment where everyone pulls toward a shared goal. When defining the vision, it pays to get everyone involved. A committee-based approach to building your CX vision is critical. If you bring all departments in at the outset, you’re more likely to develop, and subsequently, implement a coherent customer experience strategy. Changes that will get made end-to-end through the customer journey.

  • Define Your Customer Persona

    If you’re going to focus more on customer experience, you must take a customer-centric view of your business. Everything about business operations needs to have your customers in mind. You need to understand their needs, their desires, and how they interact with your brand. To gain any of those insights, you first have to understand them.

    Customer personas are tools to help you get a better understanding of your customers. Personas are fictional but believable representations of your typical customers. They reflect and display the attributes and characteristics that those customers share. For instance, your customer persona would include key motivations, attitudes, and pain points. It should also feature general demographic information. Customer persona

    Personas are vital for improving customer experience in many ways. As well as aiding understanding, personas help to put a face to your customers and identify their pain points.

    On a more practical level, personas also make it easier to improve business processes. Your personas help you focus on how customers interact with your company. That makes it simpler to design or tweak processes to enhance interactions. Again, these changes can get made throughout the customer journey.

    When defining a persona, you must use as much data as possible. Market research, surveys, and social listening are all excellent sources of data. Drawing info from those sources will make your characterisations more accurate. Don’t forget to craft first-person narratives, though, as that is what builds empathy.

  • Capture Customer Feedback in Real Time

    To improve your customer experience, you must first know how you serve customers now. More importantly, you must understand the current customer perceptions of your brand. The best and easiest way to get that information is by asking. Customer experience surveys and feedback requests are how you can get the info you need.

    As with many things in life, when using customer experience surveys, timing is critical. It’s best to engage with customers while they’re interacting with your brand. Please don’t wait until after their journey with you is over. Real-time customer feedback is what you should shoot for, for a variety of different reasons.

    First, you’re more likely to get feedback if you ask for it in real time. Many customers ignore survey requests from firms they bought from a while ago. That’s for the simple reason that they’ve forgotten about the interactions with the brand. Being proactive and seeking real time feedback, too, helps to show customers that you care. That’s especially true if you act on their feedback and implement changes based on it.

    What you must do is track customer behaviour and seek openings to capture feedback. Take, for example, if someone has visited your site’s pricing page a few times but not made a purchase. You could reach out in that case and ask if there’s something specific putting them off. That kind of feedback is what you can use to define and drive your customer experience vision.

  • Use a Quality Framework For Your Team

    Defining a customer experience vision solidifies what you want to achieve. Building personas helps you understand your customers. They do fund your business, after all. Capturing feedback from those customers provides concrete ideas to improve customer experience. It’s now time to implement your new customer experience strategy.

    That strategy needs to be consistently delivered across your organisation. All departments and all staff members must be on the same page. The best way to achieve that is by creating and applying a quality framework for your team. Such a framework lays out what’s expected of staff in delivering your vision. It’s the major planning element of customer experience management. Customer empathy

    By using a quality framework, you can identify where each of your team members stands in terms of CX. That makes it easier to pinpoint any training needs they may have to reach the standard you need. In turn, you can then swiftly offer extra coaching or training where required.  

    Your framework will create an environment where tracking the development of your team is simpler. That means you can monitor essential quality-related metrics. Those metrics record how well your team is delivering your customer experience vision. Prime examples include things like response times, positive customer reviews, etc.

  • Measure the Customer Feedback

    Improving customer experience can’t be done in a one-hit. You can’t decide to implement a new vision, make changes, and then forget about it. The answer to the question ‘what is customer experience management?’ is that it’s a process, not a one-off event. You must continually monitor how you serve your customers so you can improve.

    To make those ongoing improvements, you must track and measure the impact of your efforts. You need to understand what effect any changes you make are having. The best way to achieve that is via an intelligent analysis of customer feedback.

    When you deliver great customer experience, customers are more likely to recommend you. Net Promoter Score (NPS) is a metric of that likelihood of a recommendation. Measuring and tracking changes in your NPS is an excellent way to assess the impact of any new strategy.

    Measuring your NPS is comparatively simple. It needs only a simple survey question that asks customers to rank how likely it is that they’d recommend you. Typically, firms provide a scale from 1-10 for the ranking.

    Movements in your NPS over time will suggest the impacts of your new CX strategies. Remember, though, that customer experience encompasses the whole customer journey. As such, you need to collect your NPS at multiple touchpoints. That way, you get a holistic view of the experience you’re delivering.

Downloadable PDF: Ultimate Customer Experience Strategy Cheat Sheet

Do you have a customer experience problem that you’re not even aware of? Download our customer experience strategy PDF. Our comprehensive cheat sheet will help you identify customer experience issues fast.

Complete business communications system

Find out more about RingCentral solutions

Call management, conferencing, HD video meetings, and team messaging in one collaborative solution.

Learn more

3 Key Elements of a Digital Experience Strategy

Your digital experience strategy is how you deliver the right CX online or via mobile apps. In this more digital world, a digital experience strategy is vital to more firms than ever before.

The touchpoints you need to consider are different if you don’t have a brick-and-mortar location. The ways by which customers interact with you change, as well. To ensure you meet your CX vision, you need to know the three critical elements of a digital experience strategy.

  • Omnichannel Customer Service

    Connect customers with the right agents, no matter where they are. Resolves issues faster by giving your agents access to experts across your organisation. Implement and integrate business intelligence apps and other solutions. All of that produces a seamless customer experience across channels.

  • Proactive Customer Engagement

    Ensure your staff and agents have the required tools for proactive customer engagement. Make it easy and quick for them to reach out to and interact with your customers. That guarantees speedy problem resolution. It also allows for the collection of real-time feedback and boosts overall CX.

  • Customer Engagement Across Any Channel

    Efficiently manage customer interactions across every channel. In the digital world, there are far more ways for customers to contact you. Customer experience must be consistent across all those channels. Merging customer identities across channels and CRM can help. It lets you deliver more personalised customer experiences.

Conclusion

Businesses must differentiate themselves from their rivals. Many modern firms seek to do so through good customer experience. Delivering superior CX is increasingly favoured as a strategy. It’s more forward-thinking than more traditional ideas targeting product or price.

Switching focus to customer experience offers an outstanding opportunity for businesses. Improving their end-to-end CX helps generate more customer loyalty and advocacy. That has a profound effect on a firm’s bottom line. That effect, in turn, explains the importance of customer experience.

To improve customer experience, you need to get all your team members on the same page. That requires a clear and concise customer experience vision. By setting out such a vision, you build an emotional connection with your customers. That way, all your team members will buy into your CX strategy.

There’s no one-size-fits-all customer experience strategy template. It’s crucial to understand what CX is, why it’s important, and the key elements to improving it. That’s how you can get on the road to delivering a customer experience that sets your business apart.

Learn more about how contact centre technology can create a better experience for customers and agentsLearn more

Shaun Spivak

Author

    Shaun Spivak is the Head of Customer Care for RingCentral in EMEA. He has been responsible for developing the Customer Care Organisation for scaling through EMEA through hiring, managing and developing a team with varying roles and skillsets across Professional Services, Implementation and deployment, number porting, training, and support. Shaun is based in RingCentral’s London office.