CD Baby found the answer to all of these challenges when it discovered Rooms in a Box, a unique conferencing solution from RingCentral that combines state-of-the-art hardware and professional services to transform any meeting space into a one-touch, video-ready conference room.
“Problem… solved!” says Beohm.
“With Rooms in a Box, now we finally have a single integrated package, one that lets us create an identical, reliable video conferencing experience across all of our meeting spaces, where all of the pieces are designed to work together. This reduces administrative overhead, makes it easier for employees to schedule and host online meetings with anyone in the world, and lets CD Baby project the professional image that reflects our brand.”
“We’re seeing so many benefits from Rooms in a Box,” says White. “As soon as we set it up, we had a worldwide video meeting with staff everywhere—New York, Portland, London, Columbia, and other locations. Our CEO was able to give everyone a company update at the same time. We had never been able to do this before, and it worked perfectly.”
“One of my favorite things about Rooms in a Box is that I can walk into a conference room with my laptop, bring up the RingCentral app, and connect to my meeting without typing anything,” says Beohm. “The ultrasonic signal that RingCentral’s system detects automatically connects me to the meeting. No wires, no typing. Just walk in and go.”
“With Rooms in a Box, we also now have mini iPad schedulers for each conference room,” White explains. “That means someone can walk up to a room and check the screen to see when it’s booked. If they see an opening they want, they can just book the meeting right there on the screen.”
“The efficiency of setting up meetings has gotten far better thanks to Rooms in a Box,” explains Beohm. “Now when we want to schedule a meeting with a label or another partner outside our organization, we just give them our URL, and they’re in.”
“Our team really appreciates the ability to have face-to-face conversations with coworkers and our artists,” says White. “A discussion with an artist can include a lot of nonverbal communication and emotion—and building a strong relationship depends on allowing this. “Rooms in a Box lets us make these important connections all the time now, no matter where our partners are in the world.”